Officially adopted October 6, 2010

 

BYLAWS OF Minnesota Disc Dog Club Inc.

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ARTICLE I. ​

OFFICIAL NAME

Section l. This organization shall be known as the Minnesota Disc Dog Club, or (MNDDC). It is a Non-Profit Domestic corporation created on the April 6, 2007.

 

ARTICLE II.

MISSION

Section l. To promote the sport of canine disc in a safe and responsible manner. To heighten public awareness of the happiness dogs can bring to people's lives when properly trained. To educate the public about the need for animal population control through spaying and neutering and to promote canine rescue organizations.

Section 2. Individuals are responsible for the safety and welfare of their dogs. Abusive treatment of a canine or any conduct of a handler/guardian which might be perceived by spectators as such, will result in appropriate action.

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ARTICLE III.

MEMBERSHIP

Section l. Membership in this club shall be of active classification only as described below.

A. A person requesting membership into this club must first complete a membership application and submit it, along with their first years' dues, online via the web portal.

B. An active member must subscribe to the Mission of the MNDDC.

C. An active member must pay annual membership dues and shall be entitled to all privileges of club membership.

D. Membership dues are payable on or after January 1st of each calendar year, and the membership year runs from January 1st to December 31st.

 

Section 2. Members in good standing are those that have have complied with the requirements of Section 1 of this Article and are not subject to any current disciplinary action.

 

Section 3. A person may hold membership in more than one Disc Dog club.

 

Section 4. Members of this club are encouraged to participate in club activities, including fundraising, appointment to committees and election as officers or directors.

 

ARTICLE IV. DISCIPLINE OF MEMBERS

Section l. The intent of discipline is to correct verbal and/or physical infractions that do not comply with or promote the Mission of the MNDDC and to provide a corrective measure to promote the Mission and good sportsmanship.

Section 2. The Board of Directors will review infractions and assign any of the following disciplines. They will then assign a spokesperson for the Board of Directors to inform the member or members of the discipline to be applied.

A. Counseling: Address the infraction with the member or members to promote a positive understanding of the problem. Corrective action will be determined by the Board.

B. Reprimand: Removal of the member's "Active Membership Status" for the next event sponsored by the MNDDC. Corrective action will be determined by the board.

C. Suspension and/or Expulsion: Loss of membership status and privileges and banned from participating in MNDDC sponsored events for a time period to be determined by the Board of Directors during which corrective action by the member is required. Re-admission is subject to Board approval.

 

ARTICLE V. OFFICERS

Section l. The officers shall be a President, Vice-President, Admin, and Treasurer.

Section 2. Each officer shall be an active member in good standing. No offices shall be combined in oneperson except Admin and Treasurer.

Section 3. All officers shall enter upon their official duties on January l of each year and shall serve for a term of two (2) years or until their successor shall be duly elected.

Section 4. The President has the following duties and responsibilities:

A. Be the executive officer for this club.

B. Preside over all meetings of the club and the Board of Directors.

C. Be an ex-officio member of all committees.

Section 5. The Vice-President has the following duties and responsibilities:

A. Preside over meetings in the absence of the President.

B. Perform such duties and responsibilities as usually pertain to such office or as may beassigned by the President or Board of Directors.

Section 6. The Admin has the following duties and responsibilities:

A. Keep minutes of the meetings of the Club, the Board and Committees.

B. Submit reports to the club at such times as the President or Board may require.

C. Perform such other duties and responsibilities as usually pertain to such office or as may be assigned by the President or Board of Directors.

Section 7. The Treasurer has the following duties and responsibilities:

A. Receive all funds and promptly deposit them in the official depositories.

B. Disburse funds on the order of the Board of Directors.

C. Maintain the club financial accounts and records, including membership records.

D. At all times, make available for inspection by the President, the Board of Directors, or any authorized auditors, the financial accounts and records of the club.

F. Keep the club books and records.

E. Make a financial report to the Board of Directors at each of their meetings, at the annual club meeting, and at such other times as the President or Board of Directors may require.

F. File timely reports as required by state and federal laws.

 

ARTICLE VI. BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of at least three (3) club officers.

Section 2. Each director shall be an active member in good standing to maintain their position on the board.

Section 3. The directors shall enter upon their official duties on January 1 of each year and serve for a term of two (2) years or until their successor shall be duly elected.

Section 4. The Board of Directors shall determine the policies and activities of the club, approve the budget, approve all bills, take counsel with committees, and have general management of the club.

Section 5. The Board of Directors shall meet as deemed necessary.

Section 6. A majority of the Board of Directors shall constitute a quorum for the transaction of business, except in cases where a larger vote of the entire Board is required under these bylaws.

Section 7. Any officer or Board position vacated may be filled at a meeting of the Board of Directors.The person filling the vacated position will hold that position for the remainder of the current term.

 

ARTICLE VII. MEETINGS

Section l. Since the club does not hold regular monthly meetings, all members are invited and encouraged to attend the scheduled Board meetings. While these members do not have voting privileges, their input on issues is welcomed by the Board.

 

ARTICLE VIII. PROCEDURES FOR CONDUCTING BUSINESS

Section 1. Between board meetings, business of the board shall be conducted on the online board member forum. Any board member may present a proposal for a board decision. Board members are responsible for checking the forum daily. A board member who abstains from discussion on any topic will be deemed to have no objection to that topic. Any board member who objects to a topic may post an objection within 48 hours calling for a formal vote to be conducted in an online poll. A quorum of board members must respond to the poll for a decision to be made, and the matter will be decided by majority vote. If no objection is noted within 48 hours the topic will be decided bydiscussion alone with no formal vote. Any discussion may be tabled until the next formal board meeting if three (3) members object to deciding the matter by online poll and note their objections within 48 hours. Polls and voting may be conducted online unless 3 board members have an objection. To make a valid objection, it must be made within 96 hours of the date and time the poll was posted online. If the objection is not notedwithin that time limit, the online poll will be considered valid and binding.

Section 2. Whenever a board vote is called, the number of votes cast shall equal the number of board members present at the meeting. In case of a tie, the President's vote is the deciding vote.

 

ARTICLE IX. NOMINATION & ELECTION OF OFFICERS AND DIRECTORS

Section 1: Elections for open board positions will take place once per year, in time for new board members to assume their duties on January 1st of the following year.

Section 2: Elections will be conducted by any means approved by the Board for that election year, including electronically, by paper, or in person.

Section 3: All members in good standing may vote. Persons holding individual memberships will receive one vote. Persons holding family memberships will receive two votes.

Section 4. At least four (4) weeks prior to the beginning of the voting period, the Board will notify the general membership by written or online notice for officers and directors nominations.

Section 5. At least two (2) weeks prior to the beginning of the voting period, and after the period for nominations has closed, the President shall submit to the general membership, a list of nominees for each office and for each director position.

Section 6. Directors and officers are elected by receiving the greatest percentage of total votes cast.

 

ARTICLE X. REMOVAL OF OFFICERS OR DIRECTORS

Section l. Any Officer or Director that is found to not be acting in the best interest of the club and its Mission Statement shall be removed from that office. If a written allegation to this effect is made by any member in good standing and presented to the board, it shall be resolved in the following manner:

A. The Board of Directors, excluding the alleged offender will assign a Special Committee of five (5) members to investigate the alleged improper conduct.

B. The Special Committee will investigate, assess the situation and make recommendation to the club of corrective action to be taken in accordance with the Mission of the club.

C. Removal of a person from their Office or Director position is accomplished by voting on the recommendation for the removal of said person from the elected position by two thirds (2/3) majority vote of the active members present at a club meeting called for this purpose or electronically, providing that notice, is given to all active members at least two (2) weeks prior to holding the vote.

ARTICLE XI. REVENUE

Section l. The annual dues shall be as determined by the Board of Directors and shall be approved by a two thirds (2/3) vote of the board members present at any regular board meeting. Such annual dues shall remain in effect until changed in accordance with the provisions of this section. Any increase of dues will gointo effect the following calendar year.

Section 2. Revenue from other sources other than those defined in this article may be raised as determined by the Board of Directors and approved by a two thirds (2/3) vote of the board members present at any regular board meeting.

ARTICLE XII. FINANCE

Section 1. The Board of Directors shall determine the official depository or depositories and shall designate those persons who shall be authorized to sign checks.

Section 2. Upon the dissolution of the club, the Board of Directors shall, after paying or making provisions for the payment of all of the liabilities of the club, dispose of all of the assets of the club exclusively for the purposes of the club, in accordance with the Articles of Incorporation.

ARTICLE XIII. SEVERABILITY

Section 1. In the event that any provision of these bylaws is held invalid, all other provisions shall remain in effect.

ARTICLE XIV. AMENDMENTS

Section l. Any amendments to these bylaws may be adopted by a two thirds (2/3) vote of the active board members present at a meeting called for this purpose.

Section 2. There shall be no voting by proxy or absentee ballot.